This widget allows you to visualize the volume of purchases made each month from each supplier. It is particularly useful for analyzing the recurrence and impact of your external expenses and making informed decisions about organizing your teams.
1. How the widget works
1.1. What the widget displays
The widget presents the total amount of purchases made each month from your suppliers, grouped by supplier and by period.
Date on which the dashboard period filter applies: "received on" date of purchases.
Filters: not filtered by the selected Business Unit in the dashboard filters.
⚠️ Caution: If the displayed data seems inconsistent, this may be due to the recovery of purchases, which may have positioned all your purchases in the same period. It is possible to correct this discrepancy via the APIs by modifying the purchase creation date. Feel free to contact the Success team if you need assistance in this process.
2. Reading the widget for staffing decisions
2.1. One-time spike vs. recurring expense: two very different signals
This widget allows you to go far beyond simple expense tracking. By analyzing the shape of the curves by supplier, you can identify if an external expense warrants internalization or not.
Two typical profiles to distinguish:
A one-time spike (e.g., reinforced freelancers in August and December to cover team vacations) indicates an occasional expense. Internalizing this skill does not make sense: the volume does not justify recruitment.
A stable or growing curve month after month with the same supplier or the same skill category is a strong signal. It may indicate a structural dependence on an external provider, thus a serious opportunity for internalization.
2.2. Concrete example
A communication agency finds that it uses the same freelance creative profile every month for similar amounts. By filtering this supplier in the widget, the curve is flat over 10 months. This signal invites evaluating the cost of equivalent recruitment vs. the annual cost of the freelancer—and assessing whether the skill can be permanently insured internally.
Conversely, if the same agency observes a strong peak on a supplier specializing in luxury for only 2 months, it’s a specific expertise related to a particular client: no interest in internalizing.
💡 Tip: Combine this widget with the "Purchases by category by month" widget to cross-reference the reading by supplier and by type of skill, and refine your analysis before any recruitment decision.
3. Link with the "Purchases by category by month" widget
To deepen the analysis, use the "Purchases by category by month" widget as a complement. It allows you to see where your expenses are concentrated by type of service, then go into supplier detail to specifically identify who you are spending with and for what skill.
Who can access or modify it?
Profiles with default access: Administrator, Management, Back Office.
⚠️ Caution: Access levels may depend on roles configured in your instance. Check your Users & Permissions settings.
To go further
To remember
The "Purchases by supplier by month" widget allows you to track your external expenses over time and by provider. By analyzing the shape of the curves—a one-time spike or recurring expense—you have a decision-making tool to evaluate the opportunity to internalize a skill or maintain a relationship with an external provider.